Manage Rotations List Improvement

The Manage Rotations page previously had been slower to load and respond for groups with a large number of rotations. In order to speed up the page load time, the latest update to the Manage Rotations page for groups with more than 100 rotations will now be broken up into several pages. Each page now contains 100 rotations.

Just above and below the rotation list you’ll see how many are showing out of the total number of entries. Under the list, you’ll be able to navigate through the pages. Hover over the rotation names to scroll within each page.

To see this in action please go to Setup > Manage Rotations you will be brought to this page:

Please see this support resources for more information about the Manage Rotations page:
Manage Rotations

Password Reset Link Improvement

When a user of one45 resets their password from the need help logging in? link on the login page, they’ll receive an email with a link to the password reset page. Note that this update does not apply for institutions or users who use a separate single sign on system.

Previously, this link was accessible for one click only. In some situations, institution anti-virus software may scan the email and in the process of verifying the safety of the link would ‘click’ the link preventing users from accessing the password reset link.

As part of this improvement work, password reset links are now made valid for a set period of time. The default setting for institutions for the link to be accessible is 10 minutes. A link available within the time range could be clicked multiple times during that period.

This time limit is set to 10 minutes by default and can be customized to be a longer time frame if needed. Please contact support if you’d like this time limit adjusted. Note that for extended time periods if you would like the time limit to be set to more than 2 hours, we will require approval before making the change.

For more information about the password reset process please visit this support article:
Forgot your Password?

CBME Improvement: EPA Achievement Report now includes number of required observations

The new EPA Achievement Report is available from the eDossier of a learner via their Reports Center and now includes a Required column which will display the number of required observations based on each EPAs unique assessment plan.

• If you see N/A in this column, the EPA does not have a required number of observations. 
• If you see TBD in this column, please contact us to update this information. 

This will assist Competence Committee members, Program Directors and Administrators, as well as Residents so they can see a Resident's total required observations of Entrustable Professional Activities (EPAs).

Please see this support resource for more information on the features available in this report: How do I see a summary of how many times an EPA has been sent/saved, completed, and achieved

System Improvement: CBME Narrative Feedback report now includes overall score

The Narrative Feedback reports now include the overall score for the associated EPA. This update helps frame the context of qualitative feedback, as you can now see both the evaluator name and the score associated with it.

From the learner’s eDossier > Reports Center > Narrative Feedback > pick the date range and the list you’d like to report on and click Run Report - the newly added column is shown by default:

Please see this support resource for more details: How do I see a summary of narrative feedback by competency or EPA

New CBME Report: See a summary of how many times an EPA has been sent/saved, completed, and achieved

The CBME team is at it again - a new EPA Achievement Report is now available from the eDossier of a learner via their Reports Center.

Competence Committee members, Program Directors and Administrators, as well as Residents will be able to see at a glance a Resident's progress in obtaining observations of Entrustable Professional Activities (EPAs). With this report, Programs can also determine potential problem areas such as Residents not sending assessments, Attendings not completing sent assessments, and conduct training where appropriate.

The report currently includes:

• How many EPAs were sent/saved: Count of all EPA forms that have been send and/or saved, but not submitted.
• How many EPAs were completed: Count of all EPA forms that have been submitted by evaluator.
• How many EPAs were achieved: Count of all completed EPAs with a score of 4 or 5.

Please note the “achieved” column is a calculation based on a minimum overall score set by the school. It does not mean the learner has been entrusted with that EPA; that decision is made and communicated via the Competence Committee at your institution.

Once you choose a date range and a list to report on, the report will display like so:

Stay tuned: this report will soon display the number of required observations based on each EPA’s unique assessment plan.

Please see this support resource for more details: How do I see a summary of how many times an EPA has been sent/saved, completed, and achieved

System Improvement: Academic Half Day - Add Event with date auto-filled

You provided great feedback, we took action - adding an event to the Academic Session calendar just became a bit easier. Now, add an event with the date information auto-filled with the date you’ve selected from the calendar.

A new Add event text link, on the daily calendar view, will create a new event using the date you had selected from the calendar as the default:

Here's a quick video showing this in action:

The Add event button will leave the date blank and require you to fill the date in manually, as it did previously. This functionality is most useful when you are creating templates for your academic sessions where you are not likely to want a date pre-filled.

















For more information please visit the support article:
How do I schedule a new academic session or half day event?

System Improvement: CBME Competency/EPA Trajectory Report Changes

The Competency/EPA Summary Report and the Trajectory Summary Report now have additional information and features that will help provide context for the data displayed.

From a learner's eDossier > Reports Center, you're able to run a Competency/EPA Summary Report or a Trajectory Summary Report:

Choose the dates and EPA list you'd like to report on and View report:

Using the Competency/EPA Summary Report as an example, once you've run the report and scroll down to the Trajectory Summary, you can hover over each point on the trajectory to see some EPA information. With these improvements, you click on the trajectory point to see even more detailed information including the evaluator, the score and narrative feedback. Each EPA also has a link to View the Assessment related to each EPA:

For more information on the Competency/EPA Summary Report please visit the support article:
As a learner, how do I see a summary of my EPAs or Competencies

These same improvements are available for the Trajectory Summary Report, please visit the support article for more information:
As a learner, how do I see a trajectory of my performance on an EPA or competency

System Update: CBME Report changes for learners and admins

In order to more accurately reflect the data presented in CBME reports, here is a list of changes that were recently implemented:

• From a learners eDossier:
1. Competency/EPA Summary Report - the report title was changed from Achievement count to Assessment count.
2. Competency/EPA Summary Report - the Y axis label was changed from Number of times achieved to Number of times assessed.
3. Competency/EPA Summary Report and Trajectory Summary Report - integers with decimal points were removed so only whole numbers are shown.

• From Reports > Report Center > Competency Assessment Counts
  And from a learner's eDossier > Report Center > Assessment count per competency or EPA - these two reports now keep the Competency or EPA name columns frozen while you scroll through the data:
  
  

Join us for a one45 Reporting Webinar on September 10th to learn more about this new report and others in the Report Center. We'll run through the many new options for reporting - click here to register!

System Update: Now report on which groups are child groups for a Bird's eye group

New Report Alert!

For those that take advantage of the bird's eye capabilities in one45, there is now a new report available for Super Administrators that will show the child groups of a bird's eye group.

This new report is located from Reports > Report Center > Bird's Eye/Child Groups Report and will only appear for Administrative users with the Super Administrator permission.

For more information about this report and it's capabilities please visit the support resource: Report Center: Bird's Eye/Child Groups Report

System Update: Report Center move and Form Data Report changes

You'll notice that we've moved the Report Center link to a more prominent position on the Reports page:
















The Form Data Report also has new updates. When selecting your Form Data Report settings under Show/hide columns we have made it easier to identify your selections. The Evaluator people type(s) and Target people type(s) have been moved into alphabetical order with all options to make them easier to find. In addition all column headings are now in sentence case (first letter capitalized).

Join us for a one45 Reporting Webinar on September 10th to learn more about the Report Center and the many options for reporting - click here to register!

System Update: The Form Status Report now includes additional key information

In June, we released the new Form Status Report (available from Reports > Report Center), this report allows you to report on forms and their current status. This report can be used to report on outstanding forms, forms that haven't been distributed, etc.

We have added a number of key pieces of information you're now able to report on:

• Close date
• Anonymity
• Results
• Days to completion
• Days to completion after event
• Date viewed
• Date signed off
• Evaluation received date
• Evaluation completed date

The addition of some of this information will help accreditation, and provides details that will help you determine if forms are being completed and dealt in a way that allows learners to receive timely feedback.

Some of these columns are included by default and others you will have to add by using the Show/hide columns feature to customize which you'd like to include:

Once included you may have to scroll to the right to see the additional information you've chosen to include:

Please see the Form Status Report support article for more information.

System Update: Opt out information now available from the Form Status Report

For the first time, you can report on opt out information for forms where an evaluator opted out.

Certain evaluations have the option for an evaluator to opt out of completing a form in their to dos (if this was made available when the form was sent).

The Form Status Report does not include this information by default, so once you’ve run the report you’ll need to use the Show/hide columns option to customize the columns and include the Opted out and Opt out reason:

For more information about the opt out feature, please see the support resource: Opting Out of Completing an Evaluation

For more information about the Form Status Report, please see this support resource: Reports Center: Form Status Report

System Update: New Form Status Report!

We are very excited to announce the newest report added to the Report Center!

From Reports > Report Center you can now customize, save and export a Form Status Report:

The Form Status Report is a tabular report that displays all forms sent, through single sends or block sendouts, with their current status within the date range provided. This report will be similar to the report you can retrieve under Sendouts > Custom Search > Export to Excel but with more customization, filtering and sorting options.

The Form Status Report is available to all admins and allows the ability to:

• report on sent forms; 
• show/hide columns included in the report; 
• filter the form data down to specific criteria; 
• sort by any column; 
• customize the order of the columns (drag and drop); 
• export your customized report to Excel;
• search the data presented by keyword(s); 
• save reports to reuse next time! 

Please note that for reports greater than 10000 evaluations the time to generate the report could be greater than 30 minutes. If you begin generating the report you can leave your browser window open and it will eventually complete. We are working on addressing this issue in our next update.

Click here to learn more about the Form Status Report.

Please share this with your other one45 administrators.

System Update: Form Data Report and Grades/Marks Reports now include Average

The team has released another great improvement to both the Form Data Report and the Grades/Marks Report. These two reports now include a row that calculates the Average for applicable numerical questions on forms and fields on grade sheets.

From Reports > Report Center - when you choose to run the Form Data Report or the Grades/Marks Report the Average will automatically show under the report results.

Please click here for more information on the Form Data Report.

Please click here for more information on the Grades/Marks Report.

System Update: Grades Report options to include 'days to release'

The newly released Grades/Marks Report has an exciting new feature!

Accreditation requires that learners receive timely feedback, including grades/marks. In order to know if timely grades/marks information is provided you would have to calculate how many days it took to release the grades/marks after the rotation/course/event has ended.

The one45 team has added a new ‘Days to release’ column to the Grades/Marks Report in the Report Center! This column automatically calculates how many days after the rotation/course/event the grade/mark sheet was released - no more formulas or extra work in Excel to include this information in your final report.

This new column won’t show by default so you will have to use the Show/hide columns option to choose which field of the grade sheet would need this calculation included:

For more information about this report you can visit the support resource: Report Center: Grades/Marks Report

System Update: New Grades/Marks Report!

We are very excited to announce the newest report added to the Report Center!

From Reports > Report Center you can now customize, save and export a summary Grades/Marks Report:

The Grades/Marks Report option displays a summary of grades information and allows the ability to:

• report on inactive gradesheets;
• show/hide columns included in the report;
• filter the grades/marks data down to specific criteria;
• sort by any column;
• customize the order of the columns (drag and drop);
• export your customized report to Excel;
• search the data presented by keyword(s);
• save reports to reuse next time!

Click here to learn more about the Grades/Marks Report option.

Please share this information with your teams that use the Grades/Marks feature.

System Update: Completion Data now available in the Form Data Report!

Two new columns have been added to the Form Data Report:

• Days to completion is the number of days between the received date and the completion date. 
• Days to completion after event is the number of days between the evaluation end date and the completion date. 

This is great news for schools preparing for accreditation - no more manual or Excel calculations needed when reporting on the accreditation requirement that "you must provide timely feedback to your learners so they can improve their performance." This new feature will allow you to quickly audit how long it takes for learners to get feedback after the rotation has been completed.

These two columns won't show up by default, you will have to use the Show/hide columns settings in order to include these two new columns in the report:

Please feel free to pass this information on to those that use the Form Data Report - especially those that help with your accreditation preparation. 

Here is the Form Data Report support resource for easy reference: https://one45software.na2.teamsupport.com/knowledgeBase/9871916

System Update: Ability to Export to Excel

Previously, you had to view the Report Centre reports on screen before you could Export to excel and you were unable to run/view reports from the Report Centre if they had more than 500 columns.

Now, you’ll have the option to export a report to Excel immediately. Viewing a report of this size on screen would impact one45’s performance, therefore, this Export to excel option is available before or after you view the report on screen.

1. Reports > Report Center > any report on that page will have this feature, but for this example we’ll use the Form Data Report:

2.  We will report across multiple forms by choosing select all:

3.  Then choose Export to excel:

4.  Once you choose Export to excel, you'll see a progress bar while the report runs and downloads:

5.  Once the report is downloaded you'll see the following Success! message and the exported report should be located where your downloaded files are:

System Update: New Permissions Report available for admins that can assign permissions

Previously, to pull a report of Administrators and their permissions required a support team request. Now, Administrators - with the ability to assign permissions - are able to run the Permissions Report themselves.

For groups selected, the Permissions Report will list the Administrators and show which permission they have or don't have.

To run the report go to Reports > Report Center > and click Permissions Report (Beta):

Choose the group or groups you’d like to run the report for and click Run Report:

Once the report runs you can:
A. Save the report
B. Customize the columns
C. Filter the data shown
D. Export to Excel
E. Search the data displayed
F. Navigate through the pages of data
G. Change how many entries per page show

System Update: Feedback logs now include target profile pictures

Like assessments and evaluations, log feedback forms now include the target profile picture.

For logs where feedback is enabled, supervisors will see the profile picture of the learner when they open the feedback request: