Thursday, April 09, 2020

SuperAdmin Feature: Add & Remove all instances of a shared form in bulk

Keeping assessment forms in one45 up-to-date is an important task and administrators with the super admin permission can now deactivate a form, in all groups it’s shared, with one click.

When an assessment form is edited or a new version required, a new form is created in one45 and the old form is deactivated. Previously you would have to go into each group the form was shared to and deactivate the old form in each group. You can now deactivate a form for all groups it was shared.

To do this you would go to any group the form is active > choose Forms > Forms and click deactivate for all groups for the necessary form:
















In circumstances where a form may have been deactivated and a reactivation is required, administrators with the super admin permission will also have the ability to reactivate to all groups from Your inactive forms list and click reactivate for all groups for the necessary form:
















For more information about sharing or cloning forms please visit this support resource: How do I share or clone a form?

Thursday, April 02, 2020

Making Schedule adjustments due to COVID-19? We can help.

We have heard from many of our customers making schedule changes and adjustments to extend the current academic year dates due to COVID-19. All of us here at One45 are committed to helping you navigate the changes in your work and help make things easier wherever we can.

There are two possible solutions to consider when making extensions to the academic year in your One45 schedule:

Option 1: Have us create a new secondary block structure in the current 19/20 academic year.

Option 2: Have us create a new secondary block structure in the 20/21 academic year.

For both options:
  • This new block template will not be rolled over into the next year;
  • In most cases, this will add 19/20 learners to the 20/21 rolodex;
  • You will need to schedule learners into rotations on the new block line, as needed;
  • This will require a few more clicks when it’s time to send evaluations as you’ll need to initiate both the existing block send outs and the new block send outs;
  • Please contact support with detailed dates of the extension you’d like to implement. We will work with you to add the additional block template to all necessary groups.

Ramifications of overlapping schedules:
Adding additional blocks to the current block structure would not be the best solution - it will cause problems with the block sendouts when the next academic year comes around because the dates overlap. It will also cause issues when rolling over blocks into the next academic year.

Rolodex: Either solution above will likely cause the 19/20 and 20/21 cohort to appear in both years’ rolodexes - due to overlapping dates.

Reporting Dates: When running reports (grades, logs, evals, custom search, CBME etc.) - rather than using the default date range or other date options like 'last year', 'this year so far', etc. you would need to indicate specific dates so that they encompass the whole time frame.

CBME: Mostly unaffected by this as if a learner isn’t scheduled into a rotation there are measures in place to ensure the forms are available to them. When running CBME related reports, you may need to adjust reporting dates as mentioned above.

Grades (and Unify): Please contact us to assess your set-up and provide the best solution.
Lotteries: Please contact us to assess your set-up and provide the best solution.

Please contact us through a support ticket or email at support@one45.com to review these details with our client services team.