Making Schedule adjustments due to COVID-19? We can help.

We have heard from many of our customers making schedule changes and adjustments to extend the current academic year dates due to COVID-19. All of us here at One45 are committed to helping you navigate the changes in your work and help make things easier wherever we can.

There are two possible solutions to consider when making extensions to the academic year in your One45 schedule:

Option 1: Have us create a new secondary block structure in the current 19/20 academic year.

Option 2: Have us create a new secondary block structure in the 20/21 academic year.

For both options:

• This new block template will not be rolled over into the next year;
• In most cases, this will add 19/20 learners to the 20/21 rolodex;
• You will need to schedule learners into rotations on the new block line, as needed;
• This will require a few more clicks when it’s time to send evaluations as you’ll need to initiate both the existing block send outs and the new block send outs;
• Please contact support with detailed dates of the extension you’d like to implement. We will work with you to add the additional block template to all necessary groups.

Ramifications of overlapping schedules:
Adding additional blocks to the current block structure would not be the best solution - it will cause problems with the block sendouts when the next academic year comes around because the dates overlap. It will also cause issues when rolling over blocks into the next academic year.

Rolodex: Either solution above will likely cause the 19/20 and 20/21 cohort to appear in both years’ rolodexes - due to overlapping dates.

Reporting Dates: When running reports (grades, logs, evals, custom search, CBME etc.) - rather than using the default date range or other date options like 'last year', 'this year so far', etc. you would need to indicate specific dates so that they encompass the whole time frame.

CBME: Mostly unaffected by this as if a learner isn’t scheduled into a rotation there are measures in place to ensure the forms are available to them. When running CBME related reports, you may need to adjust reporting dates as mentioned above.

Grades (and Unify): Please contact us to assess your set-up and provide the best solution.
Lotteries: Please contact us to assess your set-up and provide the best solution.

Please contact us through a support ticket or email at support@one45.com to review these details with our client services team.